The standard workplace has been experiencing a bit of a revolution in recent years. With a focus on flexibility, innovation, collaboration, workspace efficiency, and technology, in particular indoor navigation technology, many major companies have started making some serious changes in the way they do business. As a reflection of these changes in workplace practices, corporate solutions for the nature of office design has also been shifting.
Changes in Office Design
Long gone are the days when all essential employees had their own individual offices. Those went by the wayside years ago when corporations decided to maximize space through the use of cubicles.
While many companies still utilize cubicles, pioneers in the business world started doing away with them years ago, making way for open floor plans with long tables and shared workspaces.
But companies are starting to learn that this type of one-size-fits-all office design is inefficient because it doesn’t reflect the wide variety of tasks that their employees engage in. According to this article in the New York Times, the new wave in office design is creating an array of flexible activity-based workspaces.
Modern Office Design: What’s on the Horizon
Implementing activity-based workstations means that employees may no longer have a desk to call their own. Instead of each individual completing the majority of their work in one location, employees will move to different spaces depending on the task they’re working on.
For example, if an employee is collaborating with others on a project, they can go to an alcove with a whiteboard wall to brainstorm or discuss developments at a teamwork table. If the employee has a report to write and needs quiet in order to concentrate, they can utilize an isolated booth designed for privacy.
Businesses are also recognizing the need to be flexible in the modern workplace. Because the needs of the company and its employees are constantly changing, many businesses are including flex spaces and moveable walls so that they can make adjustments when necessary.
Potential Problems with Activity-Based Workspaces
While all these changes in office design are great for increasing collaboration and tapping into the needs of employees, they do present some problems.
The primary issue with the elimination of permanent assigned desks is that finding people may prove to be difficult. How do you know where an employee is at any given time? Are they in the lounge, in a conference room, at a team table, or in an isolation room?
If an employee needs to consult with a co-worker but is unable to locate them, this can waste precious work time, deter collaboration, and lead to frustration.
Indoor Location Tracking Solves Modern Office Design Problems
Thankfully, indoor navigation technology provides a practical solution to problems associated with modern office design.
There are many benefits to investing in indoor location tracking, one of which is the ability to share one’s location. Using the company-specific location navigation app, people can choose to share their whereabouts with coworkers, making them much easier to find.
Having the right kind of indoor navigation app & technology can even provide detailed directions on how to reach the person you’re looking for from the point where you are standing. Using indoor location tracking is so much more efficient than the old-fashioned method of just wandering around from area to area in search of someone.
Reserve Meeting Space with Indoor Location Tracking
Indoor navigation technology is essential for businesses that are moving toward flexible activity-based office design. Not only can indoor location tracking be used to find employees more easily, it also helps with the management of space.
Imagine that your team needs to set up a meeting to discuss a new project. You plan to gather in the area designated for team collaboration but when you get there, all the tables are already occupied. With indoor navigation technology and location sharing integrated into existing meeting room reservation software, you can use the technology to reserve work spaces that are the most conveniently located.
Integration of indoor location tracking technology with existing reservation apps helps corporate employees secure space in advance and eliminate scheduling conflicts. And in the same way, for impromptu meetings, employees can determine which rooms are available and which are the best location according to where they are at the moment. This convenience will save employees an inordinate amount of time and energy.
Indoor Navigation Apps are Flexible, Just Like Modern Office Spaces
Companies also need to utilize indoor location tracking in order to keep up with the flexible nature of the modern workplace. Here’s why: let’s say a consultant is visiting your office building for the first time. If your company only has a printed map or directory available and you’ve made changes to your office layout, the consultant will have a hard time finding the right location.
With indoor navigation technology, it’s easy to change the map of your office. Any time your workspace is reconfigured, you can have a new version of the map uploaded to your indoor navigation app. That way visitors and employees alike will have no problem finding their way around your office. SPREO’s cutting edge mapping engine makes this an easy adjustment for any modern business.
Modern Office Design + Indoor Navigation Technology = Perfect Partners
The nature of office design is changing, and changing for the better. Companies are creating flexible workspaces that better reflect how their employees actually conduct business. These changes in office design, when used in conjunction with indoor navigation technology, will serve to increase collaboration, innovation, productivity, and employee well being.